HR work is mostly writing — and most of that writing is repetitive. Job descriptions, offer letters, performance reviews, onboarding plans, policy FAQs. You're not rewriting from scratch each time because you enjoy it.
These 30 prompts cut through that. They use {{clipboard}} as a placeholder for your context — paste in the role, the employee data, the survey results, whatever you're working with. They work in ChatGPT, Claude, or Gemini.
Recruiting & Job Descriptions
1. Write a job description
Write a job description for this role:
{{clipboard}}. Include company context, 6–8 responsibility bullets, hard skills vs. nice-to-haves listed separately, and compensation context. Use plain, direct language.
2. Write inclusive job description language
Rewrite this job description: "
{{clipboard}}. Remove gendered, biased, or exclusionary phrasing that research shows deters underrepresented candidates. Keep all the actual role requirements."
3. Generate structured interview questions
Create structured interview questions for this role and these competencies:
{{clipboard}}. Write 3–5 questions per competency in behavioral (STAR) format. Include what a strong answer looks like and what a weak one looks like.
4. Write a take-home assignment brief
Write a take-home assignment brief for this role:
{{clipboard}}. Cover what candidates will do, what to submit, realistic time estimate, evaluation criteria, and who to contact with questions.
5. Write a candidate rejection email
Write a rejection email for a candidate who applied to this role:
{{clipboard}}. Be direct and warm. Keep it under 150 words. Don't use "we'll keep your resume on file" or similar filler.
Offer Letters & Onboarding
6. Write a job offer email
Write a job offer email for this candidate and role:
{{clipboard}}. Cover role, start date, compensation structure, benefits highlights, next steps, and who to reach out to with questions.
7. Write a 30-60-90 day onboarding plan
Create a 30-60-90 day onboarding plan for this role:
{{clipboard}}. For each phase: specific goals, activities, key people to meet, and measurable milestones. Not vague objectives — specific actions.
8. Write a welcome message from the manager
Write a personal welcome message from the hiring manager to this new hire:
{{clipboard}}. Keep it under 200 words. Sound human, not corporate. Mention one specific thing they'll be working on together.
9. Generate an onboarding checklist
Generate an onboarding checklist for this role:
{{clipboard}}. Organize by Day 1, Week 1, Month 1, and Month 3. Make the tasks actionable and specific, not generic.
Performance Management
10. Write a performance review
Write a performance review for this employee:
{{clipboard}}. Structure it with: specific examples of strengths, specific growth areas with context, impact on the team, and development goals for the next period.
11. Write a performance improvement plan (PIP)
Write a PIP for this situation:
{{clipboard}}. Include: specific behavioral gaps, expected standards, support being provided, check-in cadence, timeline, and what success looks like.
12. Write a self-review template
Write a self-review template for this role:
{{clipboard}}. Create questions that prompt specific answers about accomplishments, skills developed, goals not met, and what feedback they want from their manager.
13. Summarize 360 feedback into themes
Here is 360 feedback for an employee:
{{clipboard}}. Identify 3–5 key themes. For each: what's consistently showing up as a strength, what's showing up as a growth area, and what's getting mixed signals. Use specific patterns from the data, not generalizations.
Employee Communications
14. Write an all-hands announcement
Write an all-hands announcement about this change:
{{clipboard}}. Be transparent. Cover: what's happening, why, what it means for employees, timeline, and how people can ask questions.
15. Write a layoff communication
Write a layoff communication for this situation:
{{clipboard}}. Be direct and compassionate. Cover: what's happening, why, what support is being provided, timeline, and next steps. Don't be evasive.
16. Write a team update after a difficult situation
Write a team update following this situation:
{{clipboard}}. Acknowledge the difficulty honestly. Share what's known and what isn't. Explain next steps. Note what support is available.
17. Write a policy document
Write a policy document covering:
{{clipboard}}. Include: purpose, who it applies to, the actual rules (clear and direct), examples of what's in and out of scope, how violations are handled, and who to contact with questions. Plain language.
Engagement & Culture
18. Write an employee survey
Create an employee engagement survey for this focus area:
{{clipboard}}. Include 8–12 questions mixing rating scales and open-ended items. Each question should map to something the company could actually act on.
19. Analyze employee survey results
Here are employee survey results:
{{clipboard}}. Identify the top 3 strengths and top 3 concerns. Surface any patterns by demographic or team if the data supports it. Recommend 2–3 specific actions leadership could take.
20. Write a manager's guide to a difficult conversation
Write a practical guide for managers having this type of conversation:
{{clipboard}}. Cover: how to prepare, how to open the conversation, specific language to use, how to handle defensiveness, and how to close constructively.
HR Operations
21. Summarize an employment contract
Summarize this employment contract in plain English:
{{clipboard}}. Cover: compensation, hours, notice period, non-compete clauses, IP ownership, and anything unusual I should flag for legal review.
22. Write a severance agreement summary
Summarize this severance agreement for the employee receiving it:
{{clipboard}}. Cover: what they're getting, what they're giving up, the timeline, any restrictions, and what they should get reviewed by a lawyer.
23. Draft an HR policy FAQ
Write an FAQ for this HR policy:
{{clipboard}}. Include 8–10 questions employees are likely to ask. Write direct, honest answers — not hedged policy language.
24. Write a reference letter
Write a reference letter for this person and role:
{{clipboard}}. Three paragraphs: who I am and my relationship to them, specific strengths with concrete examples, and my recommendation. Don't oversell — be credible.
People Analytics
25. Write an attrition analysis summary
Summarize this attrition data:
{{clipboard}}. Cover: overall rate vs. benchmark, which segments are leaving at higher rates, root causes from the data, and three specific retention recommendations with estimated impact.
26. Interpret engagement survey eNPS
Here is our eNPS data:
{{clipboard}}. Explain what the score means, what's driving promoters vs. passives vs. detractors, and what we should focus on in the next 90 days to move the score.
27. Write a headcount planning model brief
Write a headcount planning brief based on this context:
{{clipboard}}. Cover: current headcount, growth scenarios, hiring priorities, dependencies, and what would accelerate or slow down the plan.
L&D and Career Development
28. Design a learning path for a role
Design a learning path for someone entering this role:
{{clipboard}}. Include specific resources, milestones at 30/60/90/180 days, how to measure progress, and what the manager should be doing to support development.
29. Write career ladder criteria
Write career ladder criteria for this role family:
{{clipboard}}. For each level: responsibilities, required skills, expected impact, and signals that someone is ready for the next level. No generic phrases — be specific.
30. Write a skip-level conversation guide
Write a guide for managers conducting skip-level conversations:
{{clipboard}}. Cover how to frame the conversation, 8–10 questions that surface honest feedback, how to use what you learn, and how to follow up.
Making these actually useful
Prompts are only useful if you use them. The ones you use are the ones you can find in under 5 seconds.
If you're on a Mac, Promptzy stores your prompts locally and pastes them directly into any AI tool with a keyboard shortcut. No cloud, no friction. These prompts work even better when you bind the ones you use daily to a keyboard shortcut in Promptzy.
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