A Notion template for managing open source projects end-to-end. Track contributions, plan releases, manage issues and feature requests, coordinate with community members, and maintain project health metrics — all in one workspace.
Key Features
Issue and feature tracker with community voting and priority scoring
Release planning with changelogs, milestones, and version tracking
Contributor management — track contributors, PRs, and recognition
Community engagement log for discussions, RFCs, and outreach
Project health dashboard — stars, forks, open issues, PR velocity
Roadmap board with public-facing and internal views
RFC (Request for Comments) workflow for major feature proposals
Import your open issues — add your top 20 issues from GitHub
Set up your contributor list — add existing contributors with their contribution history
Plan your next release — create a release entry and link target issues
Customize labels — adjust the Labels multi-select to match your project's conventions
Usage Guide
Release Planning Workflow
1. Triage new issues → Set priority and effort estimates
2. Group issues into milestone → Link to target Release
3. Assign issues → Match to contributors or flag as "help wanted"
4. Track progress → Board view shows In Progress / In Review / Merged
5. Release → Write changelog, publish, update status to "Released"
Contributor Engagement Tiers
Tier
Criteria
Recognition
First-timer
1 merged PR
Welcome message, good first issue labels
Contributor
2-5 merged PRs
README mention
Core Contributor
6+ merged PRs, consistent activity
Release notes credit, swag
Maintainer
Trusted, regular contributions
Write access, maintainer invite
Recommended Views
View
Type
Filter / Group
Use Case
Triage Queue
Table
Status = Triage
Weekly triage meeting
Roadmap Board
Board
Group by Target Release
Public roadmap
Good First Issues
Table
Labels contains "good first issue"
Onboarding new contributors
Release Tracker
Board
Group by Status
Release management
Top Contributors
Table
Sorted by Total PRs desc
Recognition and outreach
Stale Issues
Table
Days Open > 90, Status ≠ Merged
Cleanup backlog
Template Examples
Example: Feature Request
Field
Value
Issue Title
Add support for YAML configuration files
Type
Feature Request
Status
Accepted
Priority
Medium
Labels
help wanted
Votes
47
Target Release
v2.4.0
Effort
M
Example: Release
Field
Value
Version
v2.3.0
Type
Minor
Status
Released
Actual Date
2025-11-01
Issue Count
12
Breaking Changes
No
Customization Tips
Add a "Sponsor" relation to track which features are funded by sponsors
Create a "License Check" checkbox for PRs that introduce new dependencies
Add "Platform" multi-select (Linux, macOS, Windows) for platform-specific issues
Build a "Monthly Stats" dashboard tracking new issues, closed issues, and new contributors
Add a "CODEOWNERS" text property mapping issues to code ownership areas
Create an "RFC Board" view filtered to Type = RFC for governance discussions
This is 1 of 11 resources in the Notion Developer Pro toolkit. Get the complete [Open Source Project Manager] with all files, templates, and documentation for $19.
I like my project listopia-dhv.pages.dev/ for being AI driven. I ask, I get a list of tasks and share with my team when needed.
We are still in beta, but there is something interesting to do: connect it to Notion
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Top comments (1)
I like my project listopia-dhv.pages.dev/ for being AI driven. I ask, I get a list of tasks and share with my team when needed.
We are still in beta, but there is something interesting to do: connect it to Notion