Managing AWS spend starts with visibility — and AWS Cost Explorer is often the first tool teams reach for. It’s powerful, free to start, and gives you a high-level view of where your money goes.
But here’s the truth most startups discover later: Cost Explorer shows you what you spent, not why you spent it.
This guide walks through how to set it up properly — and what gaps you’ll still face after.
Step 1: Enable Cost Explorer
Go to:
AWS Console → Billing → Cost Explorer → Launch Cost Explorer → Enable
Once enabled, AWS starts collecting cost and usage data.
⚠️ Note: it only provides historical data for the past 12 months and updates daily, not in real time.
Step 2: Build Your First Report
- Choose “Cost and Usage Reports”
- Group by Service to see where most spend occurs
- Filter by Linked Accounts (if using Organizations)
- Switch granularity to Daily for trend spotting
- Save your report for future use
💡 Tip: Export as CSV and visualize in Google Sheets or QuickSight for clarity.
Step 3: Add Tags for Clarity
Unlabeled resources = invisible costs.
- Define key tags like
Environment,Project,Owner - Go to Billing → Cost Allocation Tags
- Activate those tags
- Wait 24 hours for them to appear in Cost Explorer
Tagging turns cost from “$900 EC2 spend” into “$600 = production API servers” — a simple but game-changing shift.
Step 4: Use Filters and Views
- Filter by Service to identify top cost drivers
- Filter by Region to uncover cross-region inefficiencies
- Filter by Purchase Option (on-demand, reserved, savings plans) to spot opportunities
Save custom views per team (Dev, QA, Data) for faster analysis.
Step 5: Set Budget Alerts
Go to Budgets → Create Budget → Cost Budget
- Set threshold (e.g., $1000/month)
- Choose Alert via email or SNS
- Use actual spend + forecasted spend options
This gives you a heads-up before costs exceed expectations — though still with a delay.
Why It’s Not Enough
Here’s where most teams hit a wall:
| Limitation | Impact |
|---|---|
| Data delay (up to 24h) | You react to overspend after it happens |
| No anomaly detection | Hidden spikes go unnoticed until the bill arrives |
| Limited granularity | Hard to connect spend to app-level behavior |
| Manual correlation | You still have to match costs with infrastructure changes manually |
| No automation | It tells you what happened, not what to do about it |
Cost Explorer is a rear-view mirror — useful, but not a GPS.
The Next Step: From Visibility to Intelligence
Once you have basic reports, the next level is connecting spend to system behavior in real time.
That’s why tools like CloudWise exist — to turn AWS cost data into actionable insights, showing not just “where” but why costs change.
Instead of pulling CSVs and manually tagging spend, CloudWise automates the analysis, detects anomalies, and recommends fixes — so you can focus on building, not billing.
👉 Try it here: cloudcostwise.io
TL;DR
- Enable Cost Explorer
- Add and activate cost allocation tags
- Build service-level and region-level views
- Set budget alerts
- Graduate from visibility → intelligence
Start with Cost Explorer — but don’t stop there.
Understanding your costs is step one. Controlling them is where the real FinOps journey begins.
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