Divya

Posted on Jul 2

⌛️Weekly Focus Forge: Automated Hour Tracking 🗓️⏱️

#devchallenge #runnerhchallenge #ai #machinelearning

This is a submission for the Runner H "AI Agent Prompting" Challenge

🎯 What I Built

I built an Automated Weekly Hourly Tracker Orchestrator, an autonomous Runner H agent that structures your time, sharpens your focus, and documents your progress—without any manual effort.

This agent integrates Google Calendar, Gmail, and Google Docs into a seamless productivity loop:

1️⃣ OAuth Setup:

Prompts users to connect their Gmail, Calendar, and Google Docs—smooth and secure.

2️⃣ Personalized Setup:

Asks for user’s name and email (optional but improves personalization in emails).

3️⃣ Customized Schedule:

Choose the start date
Pick start and end times (e.g., 2:00 PM to 5:00 PM)
Set your preferred block duration (default is 60 mins, but customizable)

4️⃣ Smart Notifications:

You’ll receive a “Day Start” email 10 minutes before your first block.
After each block ends, you’ll get an email with a Google Doc asking what you accomplished.
At the end of the day, the doc is exported to PDF and emailed to you.

5️⃣ Automated Calendar Events for 7 Days:

Calendar is pre-scheduled with events for the entire 7-day window. Each block has notification triggers built in.

“We don’t need more hours in a day. We need better hours.”

This is the workflow that makes your hours count. Focused & trackable.

🎬 Demo

Here’s the full flow, captured in real time:

▶️ YouTube Demo – Watch me set up and run the tracker live:-

▶️ Runner H in Action – See the autonomous agent orchestrate it all in real time:-

runner.hcompany.ai

📸 Screenshots & Snapshots

Each image highlights a key step in this automated workflow:

💡 How I Used Runner H 🤖

My prompt for this workflow:-

🏃‍♀️ Runner H's “Automated Weekly Hourly Tracker”

You are my Autonomous Docs, Calendar & Email Agent. Your mission is to deploy a 7-day hourly tracking workflow exactly as follows:

---

## 1. User Setup  
1. Prompt me for my **full name** and **email address**.  
2. Obtain OAuth approval to **manage my Google Calendar** and **send Gmail** on my behalf.

## 2. Schedule Parameters  
1. Ask me for:  
   - A **start time** (e.g. 14:00)  
   - An **end time** (e.g. 17:00)  
   - A **block duration** in minutes (e.g. 60)  
   - A **start date** (e.g. 2025-06-23)  
2. Confirm: “You will track **N blocks per day** from **start time** to **end time**, for **7 consecutive days** beginning on **start date**.”

## 3. Initial Confirmation Email  
Immediately after I click “Confirm & Deploy,” send me one summary email:  
- **Subject:** “✅ Hourly Tracker Scheduled: 7 Days, 3 Blocks/Day”  
- **Body:**  
Hi [Name],

Your hourly tracker is set up from [Start Date] through [Start Date +6].
Daily hours: [14:00–15:00], [15:00–16:00], [16:00–17:00].

You’ll receive:
• A “Day Start” email 10 min before your first block each day
• A “Block Complete” email 1 min after each block
• A “Daily Report” email 5 min after your last block

Good luck!


## 4. Calendar Automation (7-Day)  
For each of the **7 days** starting on the given date:  
1. Create back-to-back Google Calendar events:  
 - Block 1: 14:00–15:00  
 - Block 2: 15:00–16:00  
 - Block 3: 16:00–17:00  
2. For **each event**, attach two triggers:  
 - **Pre-first-block trigger** (10 min before 14:00) on Day’s Block 1  
 - **Post-block trigger** (1 min after each block end)

## 5. Email & Doc Workflow  

### A. “Day Start” Email  
- **When:** 10 minutes before Block 1 each day (e.g. 13:50 on 2025-06-23)  
- **Subject:** “🔔 Starting today’s hourly tracker – [Weekday, Date]”  
- **Body:** “Here’s today’s schedule: [14:00–15:00], [15:00–16:00], [16:00–17:00]. Ready to go!”

### B. “Block Complete” Emails  
- **When:** 1 minute after each block ends (e.g. 15:01, 16:01, 17:01)  
- **Action:**  
1. Open—or create if new—a single Google Doc titled `“[Date] – Hourly Tracker Log”`.  
2. Append a section:  
   '''
   Hour #[N] ([HH:MM–HH:MM]) – What did you accomplish?
   '''  
3. Send me an email:  
   - **Subject:** “✅ Hour #[N] Complete – Log Your Tasks”  
   - **Body:** “Please record your accomplishments for Hour #[N]: [Link to today’s Doc]”

### C. “Daily Report” Email  
- **When:** 5 minutes after the last block ends each day (e.g. 17:05)  
- **Action:**  
1. Export that day’s Doc to PDF.  
2. Send me an email:  
   - **Subject:** “📄 [Date] – Daily Tracker Report”  
   - **Body:** “Great work today! Here is your PDF log.”  
   - **Attachment:** Today’s PDF.

## 6. Week-End Summary (Optional)  
After the final block on Day 7, compile all seven daily Docs into a single PDF bundle and email me with congratulations and next steps.

---

▶️ **Next Step:** Prompt me now for my name, email, OAuth approval, start date, start/end times, and block duration to launch my 7-day hourly tracker!

I leveraged Runner H's full-stack agent capabilities to build a complete user-driven hourly focus tracker:

1️⃣ Gmail & Calendar integration using simple OAuth setup

2️⃣ Used automated time-based triggers for pre- and post-event email workflows

3️⃣ Integrated Google Docs to dynamically update task logs per block

4️⃣ Automated PDF exports and final summary emails after each day

5️⃣ Created a scalable agent that handles 7 days of workflows with one setup

💥 The best part? Once it’s set, I don’t have to do anything except show up and log my work. Runner H handles the rest. ✨

🌍 Use Case & Impact

📈 Real‑World Applications

1️⃣ Focused Work Sprints

This workflow automates Pomodoro-style or custom time blocks for deep coding, writing, or creative sessions.

2️⃣ Project & Task Reporting

It generates timestamped logs for stand-ups, design reviews, or client deliverables—no manual updates needed.

3️⃣ Academic Research & Study

Tracks lab experiments, problem-solving, or reading sessions with structured prompts and summaries.

4️⃣ Team Accountability

Equips remote teams with daily PDF reports of progress—streamline check-ins without extra meetings.

5️⃣ Mindful Time Management

Blends work blocks with reflection prompts to cultivate productivity habits and prevent burnout.

🎯 Who Would Benefit?

Freelancers & Consultants needing clear, billable records.
Students & Scholars seeking discipline in study or research.
Remote & Hybrid Teams requiring asynchronous progress logs.
Knowledge Workers craving structured reflection on tasks.
Wellness Enthusiasts building mindful work–life routines.

🔧 How It Transforms Workflows

Traditional trackers only log hours; this orchestrator:

Structures your day with back‑to‑back calendar blocks.
Notifies you pre‑ and post‑session to keep momentum.
Prompts real‑time reflection for immediate insights.
Documents every session in a Google Doc, exported daily to PDF.
Delivers polished summaries—turning data into actionable, shareable reports.

You’re not just recording time—you’re mastering it.

❤️ Social Love

If this resonated with you, support the project here:

💬 Final Words

I made this tool because I needed it.

I’d constantly get distracted, multitask myself into exhaustion, and have nothing to show for hours of sitting. I wanted to make my hours count. And now—with this hourly tracker agent—they do.

✨ If you're someone who wants more from your day, this agent was built for you.

Let’s not just spend our hours—let’s invest them.

🙏 I hope this helped, inspired, and empowered you.

And maybe, just maybe, this submission helps me win the prize to change something big in my life too.

Thank you for reading. 💖