Working on multiple projects at the same time can be tough. As a freelance PHP web developer, I have worked with countless systems for keeping track of my projects.
In the past, I have used Pivotal Tracker, Trello, Jira, Azure DevOps, Asana, and Scrumwise. Some of them were great, others were a pain in the *ss to work with. Some were easy to get started with, others took some training.
None of them had exactly what I needed. So for the past few years, whenever I had free time on my hands, I have been working on my own version.
The idea was to keep the base simple, but include more advanced functionality - all included in every package, no gated features.
What if you could ask your AI tool to execute a ticket — move it, time it, and log what it did?
The project base consists of 5 columns where tickets live in - the Kanban board, as you might know it. This means you can drag tickets from one column to the other. The base columns are: Backlog, To do, In progress, Review, Done.
If you need more, you can add more - for example, add a "Awaiting response" column based on "In progress".
Add automations ("When a ticket has been Done for 5 days, move it to archive" or "Automatically assign Jorden to new tickets"). Install the iPhone or Android app and never miss a notification. Work with timers per ticket (works great as live activities on the iPhone app too!). Enable the documentation for a base "Wiki"-like docs area. Enable our locally hosted AI to power your tickets - translate, generate tickets out of text or email, and more. Connect Todo4you to Slack, Telegram, Homey, Github, Gitlab, and many more tools.
Invite your clients and/or colleagues and get started. The board updates in realtime, so if your client moved a ticket while you have the board open you see that happen in realtime - no reload needed!
The real power, however, happens when you combine it with your own AI tool - whether that is Claude Code, OpenAI Codex, Cursor, Zed, VS Code, ChatGPT or any other AI tool that supports MCP.
Generate a token (with access to 1 or more of your projects, grant read or read/write rights), follow the instructions and with 2 minutes you have it running.
Now you can ask AI:
- How many tickets did I close last week?
- Create a ticket in project XXX with the title "CSV importer is broken"
- Add a reaction to TODO-142 with information about the applied fix
Or even better:
Add detailed information for your AI tool on what to do, and ask:
Execute ticket TODO-154
Depending on which AI tool you use, the AI will move the ticket from Backlog/To do to "In progress", start a timer, execute it, stop the timer, move it to "Review" or "Done", and add a reply to the ticket on what is done.
No longer will the extensive reaction of your AI tool be lost once you close the session - it is now stored in Todo4you. I cannot emphasize how useful this is - so I really would love for you to try it out yourself.
Go sign up at https://www.todo4you.com and use the code DEVTO2026 to try it out for free - you'll get 6 months on top of the 15 free days upon signup, for 3 users. All functionality is included (check out the project settings to enable AI functionality / docs for the projects, use your profile settings to generate an MCP token).
You can sign up and use the 6 months without ever paying a cent or supplying payment details. If you don't want to continue using Todo4you, just let it expire.
I am, however, sure that this can be a really helpful tool for everyone. Let me know how you used AI in your projects - I am sure you can think of ways that I didn't know!
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