We are excited to announce major updates across our ecosystem: ONLYOFFICE DocSpace 3.6 and ONLYOFFICE Docs 9.2. These releases introduce a new layer of intelligent assistance with AI Agents in DocSpace and bring significant productivity enhancements to the editors, including customizable hotkeys and macro recording. Let’s explore what’s new for developers and power users.
Meet your new AI agents in DocSpace 3.6
The main highlight of DocSpace 3.6 is the introduction of AI agents, bringing intelligent assistance directly into your collaborative workspace. These agents are designed to help you and your team work faster and more efficiently.
You can set up an AI agent tailored to your specific needs. Once configured, you can interact with it through a dedicated chat interface. Simply ask questions or describe your task, and the agent is ready to help.
The AI can perform a wide range of tasks to support your projects:
- Analyze files: Dive deep into documents to check for accuracy, suggest improvements, or summarize key points.
- Generate content: Create text, brainstorm ideas, or draft communications based on your prompts.
- Search for information: Look up information across the web and your own personalized knowledge base.
- Manage your DocSpace: Organize files, structure rooms, add users, and keep your workspace tidy.
- Invite teammates: Collaborate with colleagues directly within the AI agent chat.
Getting started with AI agents
Enabling AI agents in your DocSpace is straightforward. A new AI Settings section serves as your central hub for managing all AI-related functionalities.
1. Add an AI provider
First, you'll need to connect an AI provider to power your agents. Make sure you have an API key from your chosen provider. Currently, we support OpenAI, Anthropic, TogetherAI, and OpenRouter, with more options planned for future releases.
2. Enable MCP Server
Next, enable the MCP (Master Control Program) server. You can activate the ready-to-use ONLYOFFICE DocSpace MCP Server, which empowers AI agents to interact with and manage elements within your DocSpace, like creating rooms or organizing files. You can also connect any other MCP server for enhanced capabilities.
3. Connect web search and knowledge base
To expand your AI's capabilities, enable the web search engine. This allows the agent to pull information from the internet. You should also activate the knowledge base, which indexes your documents, allowing the AI to perform intelligent, question-based searches through your own data.
4. Create and manage your first agent
Once the setup is complete, you can build your first agent. Give it a name, cover, and tags. You can also provide specific instructions to define its purpose, such as, "Chats in this room are for discussing our startup project. Please stay on topic." You can also set storage quotas for your AI agents to control memory consumption.
When you invite collaborators, you can assign specific roles:
- Agent Managers have full control over settings, users, and the shared result space.
- Content Creators can edit files, upload knowledge base content, and view results.
- Viewers have read-only access to the shared result space.
All AI-generated files can be saved to a dedicated Result Storage space, where you can continue editing or share them. The Chat History lets you revisit previous prompts and results at any time.
What's new in ONLYOFFICE Docs 9.2?
Beyond the platform-level AI in DocSpace, ONLYOFFICE Docs 9.2 introduces powerful features directly into the editors, focusing on productivity and customization.
AI-powered grammar & spelling
The AI plugin now includes integrated spell and grammar checking. To use it, simply navigate to the AI tab and select Grammar & Spelling. The AI analyzes your text and provides suggestions with explanations, which you can accept or reject. It's a quick way to ensure your documents are polished and professional.
Customizable keyboard shortcuts
For many developers, an efficient workflow relies on keyboard shortcuts. You can now customize these shortcuts to match your personal preferences. Go to the File tab, open Advanced Settings, and configure your preferred key combinations for a truly personalized editing experience.
Record actions as macros
Repetitive tasks can slow down your progress. With the new macro recording feature, you can automate these actions. Simply record a sequence of actions, save it as a macro, and run it whenever you need to perform that task again. This is a powerful way to streamline your work and save valuable time.
Other improvements in Docs and DocSpace
- Enhanced PDF redaction: You can now customize the color used for the Redact option in the PDF Editor, giving you more visual control when preparing documents for sharing.
- Improved form creation: Add descriptive text labels to checkboxes and radio buttons. You can also assign specific roles to fields when inserting them into a form, ensuring they are correctly tailored to different users.
- New format support: DocSpace 3.6 adds support for the HML format and allows you to convert presentations to TXT files.
- Redesigned data import: The data import tool has been overhauled for a smoother and more intuitive experience when migrating your files.
Get the latest versions
These updates are designed to make your work more intelligent, efficient, and customized. The new AI agents in DocSpace 3.6 provide a collaborative assistant for your projects, while the features in Docs 9.2, like customizable hotkeys and macro recording, offer significant productivity gains.
The latest updates are already available in the cloud. You can sign into your DocSpace to try all the new features or create a free account if you are new to ONLYOFFICE. Self-hosted builds are also available.
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