ChatGPT cut my proposal writing from 60 min to 15 min. Here is the workflow.
Step 1: Brain dump after the meeting
Right after the call, paste your notes into ChatGPT:
Meeting notes: [company], [date]
They care about: [X]
Pain points: [Y]
Timeline: [Z]
Turn this into a proposal-ready summary.
Step 2: Generate the skeleton
Write a proposal outline for [Company].
Our product: [X]. Price: [Y]. Key benefit: [Z].
Include: Executive Summary, Pain, Solution, ROI, Pricing, Next Steps.
Step 3: ROI section
Our product costs [X/month].
It saves [Y hours/month] for [Z people].
Hourly cost: [W yen].
Write a concrete ROI section without overpromising.
Step 4: Adjust for the decision maker
CFO cares about cost + risk. COO cares about efficiency. Sales Manager cares about win rate.
Rewrite the executive summary for a CFO. Original: [paste]
Step 5: Covering email (3 min)
Write a 5-sentence email to send with this proposal.
Recipient: [Name], [Role] at [Company]
Key takeaway: [one sentence from meeting]
Next step: [specific action + date]
Real Result (Anonymized)
Manufacturing company, 50 reps. Each rep wasted 20 min/day on manual CRM input.
20 min x 50 reps x 22 days = 1,100 hours/month lost.
At 3,000 yen/hour = 3.3M yen/month in hidden cost.
Our solution: 400,000 yen/month. Net savings: 2.9M yen/month.
They signed in 2 weeks.
What ChatGPT Cannot Do
- Know your product better than you
- Build the relationship
- Replace the follow-up call
Think of it as your writing assistant, not your closer.
More AI x sales content (Japanese): https://note.com/kenji_ai_tips2
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