The Problem
Small business owners and operations managers juggle dozens of licenses, permits, certifications, and insurance policies—each with different renewal dates. Right now, most rely on sticky notes, Google Drive folders, or spreadsheets, which means critical deadlines slip through the cracks. Missing a food handler cert or health permit renewal isn't just embarrassing; it can shut down operations, trigger fines, or create legal liability.
What I'm Thinking of Building
ExpiryGuard is a lightweight compliance tracker that ingests all your documents (license name, expiry date, responsible person), then automatically sends reminders 60, 30, and 7 days before expiry to the right team members via email or Slack. It also generates a live, color-coded dashboard and exportable compliance reports so you can prove your licenses are current—no spreadsheet hunting during an audit or client inspection.
Who It's For
Operations managers and owners at food service (catering, QSR, ghost kitchens, food trucks), staffing agencies, construction firms, transportation/logistics, and medical practices—companies with 5–50 employees, $500k–$5M revenue, 10–50 documents to track.
Key Features (Planned)
- Auto-reminders via email or Slack—60, 30, and 7 days before expiry
- Live color-coded dashboard showing all documents by urgency status
- One-click compliance reports (PDF export) for audits and client requests
- Assign renewal owners to each document—reminders go to the right person
- Simple bulk import from CSV for fast setup
I'm validating this idea before writing a single line of code. If this resonates with you, I'd love your feedback:
For ops managers reading this: if you could get automated reminders for every license/permit 60 days before it expires, sent to your team, would that solve the problem you're having right now?
Check out the concept page and let me know what you think.
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