What apps do you use for planning your week?

The success of our day is largely dependent on the quality of our planning. Some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

Do you use some calendar app like Google Calendar, Apple Calendar, Fantastical that sync across all you devices and plan tasks like that?

Or maybe you prefer note taking apps like Notion, Evernote or Trello to track you tasks and their execution?

Or do you still use the traditional block-note approach as for some people no app will ever be as flexible and easy to use as pen and paper?

Comments

[vaclavhodek]

I use ClickUp for almost everything. We use it in our company for development, marketing, content production, customer support, feedback collecting, etc. and I started using it for personal planning as well.

It's amazing as there are tasks, tables, documents, calendars, mind-maps, forms, etc. It's customizable and there is API - we send data about new users, apps, etc. directly to our CRM workspace in ClickUp.

Definitely worth trying.

[Ruben Vitt]

Definitely my favourite! I managed planning my thesis with this tool. 🚀

[Radu-Alexandru B]

Finally, my time to shine:

• Google Calendar for organizing busy weeks/months
• Google Keep for my day to day tasks (or for planning the next day or even current/next week)... Also to break big big tasks into lots of smaller sub-tasks
• Pen and a calendar on paper to keep track of what I've done every single day... I have 3 years of paper calendars with a history of every activity that I did... crazy, eh?
• A physical journal when times are rough and I need to write stuff down before my brain explodes
• Microsoft Excel for accounting all the money I've spent on everything. I mean. Every. Single. Penny. With lots of statistics on how much I earn/pay per month/year, etc. From time to time I save these data to a cloud (Google Sheets).
• Evernote for writing things like:
  • New projects, applications ideas, where I can also break them step by step by technologies used, user interface and experience, and links to some possible functionalities
  • List of all the movies that I've seen, games that I've played
  • List of all possible gifts that I could buy (including who I gave that and when)
  • Fast journalling when I don't have my physical notebook
  • Insights/Core ideas from books that I've read or Self-Growth videos
• Oh, and my My-Study-Notes repository where I write all the stuff I learn... Sometimes I write all my notes on paper but, this repo is accessible anywhere when I need it. Feel free to visit and maybe.. maybe give a ⭐.

[Madza]

Nice list there, covers all the needs well 👍👌

[MrKwanZ]

• Google Calendar for scheduling
• Evernote for note taking, jotting down instant ideas
• Todoist for tasks
• Notion for organizing the ideas
• Pinterest for finding inspirations

[JimCMorrison]

I use a cocktail of things 3 for daily to dos, Bear Notes for notes and quarterly planning, Google Calendar for schedule, Trello for longer projects, and a couple white boards at home for generally planning of projects/weekly touch points. It seems like a lot but I feel like it allows me to be the most productive!

[scroung720]

Google sheets hahahah :(

[Nieuwe Pixels]

I am working on my own concept. It's somewhere between Trello and Salesforce. Giving me kanban views per client, but also overal on all projects.

[dennislwm]

Not conventional, but I'm using Inkdrop.app markdown editor. It has iOS app so that I can plan my day even while outside, and syncs to a self-hosted couchdb, so that I can continue on my desktop app. For those who don't want to go the self-hosted route, it has a premium plan.

[Minh Nguyen (he/him)]

Event/meeting management: Microsoft Teams. I've used it for team stand ups and ad-hoc calls—it does the job okay (but it’s difficult to scroll up more than a few messages at a time).

Todos and other notes: org-mode on Emacs. I can prioritise items, set todo status, make repeatable tasks, and I can view all of this at a glance with an agenda view. I used to have a pen and paper setup, but it was eating up space on my desk.

[Art4]

I'm using a selfhosted Nextcloud instance for nearly everything.

• Nextcloud Calendar for syncing between 4 devices (CalDAV) and sharing with family and various organisations.
• Nextcloud Tasks for Tasks and Calendar Integration; On mobile nearly every calendar and task app with Calendar/CalDAV support works for me
• Nextcloud Deck for longer/complex projects

[Dmitry Ivanov]

Just Google Calendar and Microsoft To Do

[Gavin Shaw]

Same stack here. I am really enjoying Microsoft To Do at the moment. The developers are very active.

I use Dynalist for note taking.