DEV Community

Cover image for Otter.ai vs Fireflies vs Zoom AI vs Read.ai: Which AI Notetaker Actually Helps You Work Smarter?
Malok Mading
Malok Mading

Posted on

Otter.ai vs Fireflies vs Zoom AI vs Read.ai: Which AI Notetaker Actually Helps You Work Smarter?

πŸ“Œ TL;DR
Here's your no-fluff breakdown of the top 4 AI notetakers:

  • Best for tasks & integrations: πŸ”₯ Fireflies.ai
  • Best for Zoom-only teams: πŸ“Ή Zoom AI Companion
  • Best for transcription-heavy work: 🦦 Otter.ai
  • Best for meeting analytics: πŸ“Š Read.ai

All were tested by me in real work settings β€” let’s dive in.


πŸ‘‹ Why AI Notetakers Actually Matter in 2025

If you're a developer, PM, team lead, or startup founder, you probably spend more time in meetings than you'd like. Good AI notetakers:

  • Free you from typing during calls 🧘
  • Catch what you missed πŸ‘€
  • Auto-generate tasks and follow-ups πŸ“Œ
  • Help your team stay aligned, async-style πŸ”

But not all tools deliver. Some are fast. Others are smart. Few are both.

That’s why I tested 4 major players:

  • Otter.ai
  • Fireflies.ai
  • Zoom AI Companion
  • Read.ai

Here’s the breakdown πŸ‘‡


πŸ” Feature Comparison Table

Feature 🦦 Otter.ai πŸ”₯ Fireflies.ai πŸ“Ή Zoom AI Companion πŸ“Š Read.ai
Real-Time Transcription βœ… Great ⚠️ Basic βœ… Excellent ⚠️ Limited
Meeting Summaries 🟑 Basic βœ… Smart & Instant βœ… Real-time βœ… Insightful
Speaker Detection βœ… Strong βœ… Good βœ… Native 🟑 Inconsistent
Auto Tasks / Action Items ❌ Manual βœ… Yes βœ… Yes βœ… Yes
Integrations β˜‘οΈ Zoom, Meet πŸ”₯ 50+ (Notion, Slack, HubSpot) πŸ”’ Zoom only β˜‘οΈ Google, Outlook
Analytics (Talk time, engagement) ❌ No 🟑 Limited 🟑 Some βœ… Deep insights
API/Webhooks ❌ Not open βœ… Yes (dev-friendly) ❌ Closed 🟑 Limited
Best Use Case Transcription & solo work Async team workflows All-in Zoom experience Execs & data lovers

πŸ”₯ Fireflies.ai – The Smartest All-Rounder

Fireflies doesn’t just take notes β€” it thinks. It gives you:

  • Instant summaries
  • To-do lists
  • Follow-up email drafts
  • Integration with Slack, Notion, ClickUp, Trello, Salesforce, and more
  • API & webhook access (you can trigger workflows)

Power feature: You can have it auto-join meetings and summarize them β€” even if you don’t show up.

πŸ”§ Developer-Friendly:

  • REST API to fetch transcripts
  • Webhooks for meeting event triggers
  • Chrome & calendar extensions

🧠 Best For: Cross-functional teams, async workflows, dev squads


🦦 Otter.ai – Best for Live Transcription

Otter.ai is an OG. It shines in real-time transcription with:

  • High accuracy
  • Easy speaker tagging
  • Live sharing + editing
  • Highlight, comment, and export features

But it's not the smartest note summarizer. You'll need to manually extract action items.

🧠 Best For: Journalists, researchers, students, 1-on-1s


πŸ“Ή Zoom AI Companion – Seamless, If You’re All-In on Zoom

Zoom AI Companion feels like Zoom hired ChatGPT. It:

  • Writes recaps in real-time
  • Answers live questions like β€œwhat did John say about Q3?”
  • Syncs with Zoom Mail, Calendar, Whiteboard, and Team Chat

But it’s only for Zoom calls β€” so if your team uses Google Meet or Teams, you're out of luck.

🧠 Best For: Zoom-heavy orgs who want native AI notes


πŸ“Š Read.ai – The Analytics Nerd’s Dream

Read.ai is less about writing notes and more about reading the room.

You get:

  • Engagement scores
  • Sentiment tracking
  • Talk time per speaker
  • Real-time and post-call summaries
  • AI-powered β€œmeeting effectiveness” score

🧠 Best For: Exec reviews, leadership syncs, coaching & team performance analysis


πŸ“ˆ SEO Tip for Dev.to Readers: Why This Comparison Matters

If you’re building tools, running technical teams, or managing customer calls, these tools can:

  • Boost async communication
  • Improve sprint planning accuracy
  • Reduce misunderstandings and repeat meetings
  • Power up integrations with Notion, Jira, Slack, and more

πŸ’¬ Poll: Which AI Notetaker Are You Using Right Now?

- [ ] Otter.ai
- [ ] Fireflies.ai
- [ ] Zoom AI Companion
- [ ] Read.ai
- [ ] Something else (drop it in the comments!)
Enter fullscreen mode Exit fullscreen mode

🧠 My Pick?

πŸ”₯ Fireflies.ai wins for me personally β€” flexible, smart, and works across everything I use (Zoom, Meet, Notion, Slack).
But if you're locked into Zoom or need post-call analytics, there's no one-size-fits-all.


πŸš€ Coming Next: "Top 5 AI Tools of the Month for Dev Teams"

I’m dropping a monthly roundup of AI tools that are actually saving dev teams hours β€” from docs summarizers to PR reviewers.

Follow me on Dev.to so you don’t miss it.


πŸ‘‡ Join the Conversation

Have a favorite AI notetaker I missed? What about you? Which one actually delivers? And which one’s just hyped up?
Know a tool that actually helps your dev team move faster?

Let’s crowdsource the best tools β€” drop them in the comments πŸ‘‡

Top comments (0)

Some comments may only be visible to logged-in visitors. Sign in to view all comments.