π TL;DR
Here's your no-fluff breakdown of the top 4 AI notetakers:
- Best for tasks & integrations: π₯ Fireflies.ai
- Best for Zoom-only teams: πΉ Zoom AI Companion
- Best for transcription-heavy work: 𦦠Otter.ai
- Best for meeting analytics: π Read.ai
All were tested by me in real work settings β letβs dive in.
π Why AI Notetakers Actually Matter in 2025
If you're a developer, PM, team lead, or startup founder, you probably spend more time in meetings than you'd like. Good AI notetakers:
- Free you from typing during calls π§
- Catch what you missed π
- Auto-generate tasks and follow-ups π
- Help your team stay aligned, async-style π
But not all tools deliver. Some are fast. Others are smart. Few are both.
Thatβs why I tested 4 major players:
- Otter.ai
- Fireflies.ai
- Zoom AI Companion
- Read.ai
Hereβs the breakdown π
π Feature Comparison Table
Feature | 𦦠Otter.ai | π₯ Fireflies.ai | πΉ Zoom AI Companion | π Read.ai |
---|---|---|---|---|
Real-Time Transcription | β Great | β οΈ Basic | β Excellent | β οΈ Limited |
Meeting Summaries | π‘ Basic | β Smart & Instant | β Real-time | β Insightful |
Speaker Detection | β Strong | β Good | β Native | π‘ Inconsistent |
Auto Tasks / Action Items | β Manual | β Yes | β Yes | β Yes |
Integrations | βοΈ Zoom, Meet | π₯ 50+ (Notion, Slack, HubSpot) | π Zoom only | βοΈ Google, Outlook |
Analytics (Talk time, engagement) | β No | π‘ Limited | π‘ Some | β Deep insights |
API/Webhooks | β Not open | β Yes (dev-friendly) | β Closed | π‘ Limited |
Best Use Case | Transcription & solo work | Async team workflows | All-in Zoom experience | Execs & data lovers |
π₯ Fireflies.ai β The Smartest All-Rounder
Fireflies doesnβt just take notes β it thinks. It gives you:
- Instant summaries
- To-do lists
- Follow-up email drafts
- Integration with Slack, Notion, ClickUp, Trello, Salesforce, and more
- API & webhook access (you can trigger workflows)
Power feature: You can have it auto-join meetings and summarize them β even if you donβt show up.
π§ Developer-Friendly:
- REST API to fetch transcripts
- Webhooks for meeting event triggers
- Chrome & calendar extensions
π§ Best For: Cross-functional teams, async workflows, dev squads
𦦠Otter.ai β Best for Live Transcription
Otter.ai is an OG. It shines in real-time transcription with:
- High accuracy
- Easy speaker tagging
- Live sharing + editing
- Highlight, comment, and export features
But it's not the smartest note summarizer. You'll need to manually extract action items.
π§ Best For: Journalists, researchers, students, 1-on-1s
πΉ Zoom AI Companion β Seamless, If Youβre All-In on Zoom
Zoom AI Companion feels like Zoom hired ChatGPT. It:
- Writes recaps in real-time
- Answers live questions like βwhat did John say about Q3?β
- Syncs with Zoom Mail, Calendar, Whiteboard, and Team Chat
But itβs only for Zoom calls β so if your team uses Google Meet or Teams, you're out of luck.
π§ Best For: Zoom-heavy orgs who want native AI notes
π Read.ai β The Analytics Nerdβs Dream
Read.ai is less about writing notes and more about reading the room.
You get:
- Engagement scores
- Sentiment tracking
- Talk time per speaker
- Real-time and post-call summaries
- AI-powered βmeeting effectivenessβ score
π§ Best For: Exec reviews, leadership syncs, coaching & team performance analysis
π SEO Tip for Dev.to Readers: Why This Comparison Matters
If youβre building tools, running technical teams, or managing customer calls, these tools can:
- Boost async communication
- Improve sprint planning accuracy
- Reduce misunderstandings and repeat meetings
- Power up integrations with Notion, Jira, Slack, and more
π¬ Poll: Which AI Notetaker Are You Using Right Now?
- [ ] Otter.ai
- [ ] Fireflies.ai
- [ ] Zoom AI Companion
- [ ] Read.ai
- [ ] Something else (drop it in the comments!)
π§ My Pick?
π₯ Fireflies.ai wins for me personally β flexible, smart, and works across everything I use (Zoom, Meet, Notion, Slack).
But if you're locked into Zoom or need post-call analytics, there's no one-size-fits-all.
π Coming Next: "Top 5 AI Tools of the Month for Dev Teams"
Iβm dropping a monthly roundup of AI tools that are actually saving dev teams hours β from docs summarizers to PR reviewers.
Follow me on Dev.to so you donβt miss it.
π Join the Conversation
Have a favorite AI notetaker I missed? What about you? Which one actually delivers? And which oneβs just hyped up?
Know a tool that actually helps your dev team move faster?
Letβs crowdsource the best tools β drop them in the comments π
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