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Malok Mading
Malok Mading

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Otter.ai vs Fireflies vs Zoom AI vs Read.ai: Which AI Notetaker Actually Helps You Work Smarter?

๐Ÿ“Œ TL;DR
Here's your no-fluff breakdown of the top 4 AI notetakers:

  • Best for tasks & integrations: ๐Ÿ”ฅ Fireflies.ai
  • Best for Zoom-only teams: ๐Ÿ“น Zoom AI Companion
  • Best for transcription-heavy work: ๐Ÿฆฆ Otter.ai
  • Best for meeting analytics: ๐Ÿ“Š Read.ai

All were tested by me in real work settings โ€” letโ€™s dive in.


๐Ÿ‘‹ Why AI Notetakers Actually Matter in 2025

If you're a developer, PM, team lead, or startup founder, you probably spend more time in meetings than you'd like. Good AI notetakers:

  • Free you from typing during calls ๐Ÿง˜
  • Catch what you missed ๐Ÿ‘€
  • Auto-generate tasks and follow-ups ๐Ÿ“Œ
  • Help your team stay aligned, async-style ๐Ÿ”

But not all tools deliver. Some are fast. Others are smart. Few are both.

Thatโ€™s why I tested 4 major players:

  • Otter.ai
  • Fireflies.ai
  • Zoom AI Companion
  • Read.ai

Hereโ€™s the breakdown ๐Ÿ‘‡


๐Ÿ” Feature Comparison Table

Feature ๐Ÿฆฆ Otter.ai ๐Ÿ”ฅ Fireflies.ai ๐Ÿ“น Zoom AI Companion ๐Ÿ“Š Read.ai
Real-Time Transcription โœ… Great โš ๏ธ Basic โœ… Excellent โš ๏ธ Limited
Meeting Summaries ๐ŸŸก Basic โœ… Smart & Instant โœ… Real-time โœ… Insightful
Speaker Detection โœ… Strong โœ… Good โœ… Native ๐ŸŸก Inconsistent
Auto Tasks / Action Items โŒ Manual โœ… Yes โœ… Yes โœ… Yes
Integrations โ˜‘๏ธ Zoom, Meet ๐Ÿ”ฅ 50+ (Notion, Slack, HubSpot) ๐Ÿ”’ Zoom only โ˜‘๏ธ Google, Outlook
Analytics (Talk time, engagement) โŒ No ๐ŸŸก Limited ๐ŸŸก Some โœ… Deep insights
API/Webhooks โŒ Not open โœ… Yes (dev-friendly) โŒ Closed ๐ŸŸก Limited
Best Use Case Transcription & solo work Async team workflows All-in Zoom experience Execs & data lovers

๐Ÿ”ฅ Fireflies.ai โ€“ The Smartest All-Rounder

Fireflies doesnโ€™t just take notes โ€” it thinks. It gives you:

  • Instant summaries
  • To-do lists
  • Follow-up email drafts
  • Integration with Slack, Notion, ClickUp, Trello, Salesforce, and more
  • API & webhook access (you can trigger workflows)

Power feature: You can have it auto-join meetings and summarize them โ€” even if you donโ€™t show up.

๐Ÿ”ง Developer-Friendly:

  • REST API to fetch transcripts
  • Webhooks for meeting event triggers
  • Chrome & calendar extensions

๐Ÿง  Best For: Cross-functional teams, async workflows, dev squads


๐Ÿฆฆ Otter.ai โ€“ Best for Live Transcription

Otter.ai is an OG. It shines in real-time transcription with:

  • High accuracy
  • Easy speaker tagging
  • Live sharing + editing
  • Highlight, comment, and export features

But it's not the smartest note summarizer. You'll need to manually extract action items.

๐Ÿง  Best For: Journalists, researchers, students, 1-on-1s


๐Ÿ“น Zoom AI Companion โ€“ Seamless, If Youโ€™re All-In on Zoom

Zoom AI Companion feels like Zoom hired ChatGPT. It:

  • Writes recaps in real-time
  • Answers live questions like โ€œwhat did John say about Q3?โ€
  • Syncs with Zoom Mail, Calendar, Whiteboard, and Team Chat

But itโ€™s only for Zoom calls โ€” so if your team uses Google Meet or Teams, you're out of luck.

๐Ÿง  Best For: Zoom-heavy orgs who want native AI notes


๐Ÿ“Š Read.ai โ€“ The Analytics Nerdโ€™s Dream

Read.ai is less about writing notes and more about reading the room.

You get:

  • Engagement scores
  • Sentiment tracking
  • Talk time per speaker
  • Real-time and post-call summaries
  • AI-powered โ€œmeeting effectivenessโ€ score

๐Ÿง  Best For: Exec reviews, leadership syncs, coaching & team performance analysis


๐Ÿ“ˆ SEO Tip for Dev.to Readers: Why This Comparison Matters

If youโ€™re building tools, running technical teams, or managing customer calls, these tools can:

  • Boost async communication
  • Improve sprint planning accuracy
  • Reduce misunderstandings and repeat meetings
  • Power up integrations with Notion, Jira, Slack, and more

๐Ÿ’ฌ Poll: Which AI Notetaker Are You Using Right Now?

- [ ] Otter.ai
- [ ] Fireflies.ai
- [ ] Zoom AI Companion
- [ ] Read.ai
- [ ] Something else (drop it in the comments!)
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๐Ÿง  My Pick?

๐Ÿ”ฅ Fireflies.ai wins for me personally โ€” flexible, smart, and works across everything I use (Zoom, Meet, Notion, Slack).
But if you're locked into Zoom or need post-call analytics, there's no one-size-fits-all.


๐Ÿš€ Coming Next: "Top 5 AI Tools of the Month for Dev Teams"

Iโ€™m dropping a monthly roundup of AI tools that are actually saving dev teams hours โ€” from docs summarizers to PR reviewers.

Follow me on Dev.to so you donโ€™t miss it.


๐Ÿ‘‡ Join the Conversation

Have a favorite AI notetaker I missed? What about you? Which one actually delivers? And which oneโ€™s just hyped up?
Know a tool that actually helps your dev team move faster?

Letโ€™s crowdsource the best tools โ€” drop them in the comments ๐Ÿ‘‡

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