๐ TL;DR
Here's your no-fluff breakdown of the top 4 AI notetakers:
- Best for tasks & integrations: ๐ฅ Fireflies.ai
- Best for Zoom-only teams: ๐น Zoom AI Companion
- Best for transcription-heavy work: ๐ฆฆ Otter.ai
- Best for meeting analytics: ๐ Read.ai
All were tested by me in real work settings โ letโs dive in.
๐ Why AI Notetakers Actually Matter in 2025
If you're a developer, PM, team lead, or startup founder, you probably spend more time in meetings than you'd like. Good AI notetakers:
- Free you from typing during calls ๐ง
- Catch what you missed ๐
- Auto-generate tasks and follow-ups ๐
- Help your team stay aligned, async-style ๐
But not all tools deliver. Some are fast. Others are smart. Few are both.
Thatโs why I tested 4 major players:
- Otter.ai
- Fireflies.ai
- Zoom AI Companion
- Read.ai
Hereโs the breakdown ๐
๐ Feature Comparison Table
Feature | ๐ฆฆ Otter.ai | ๐ฅ Fireflies.ai | ๐น Zoom AI Companion | ๐ Read.ai |
---|---|---|---|---|
Real-Time Transcription | โ Great | โ ๏ธ Basic | โ Excellent | โ ๏ธ Limited |
Meeting Summaries | ๐ก Basic | โ Smart & Instant | โ Real-time | โ Insightful |
Speaker Detection | โ Strong | โ Good | โ Native | ๐ก Inconsistent |
Auto Tasks / Action Items | โ Manual | โ Yes | โ Yes | โ Yes |
Integrations | โ๏ธ Zoom, Meet | ๐ฅ 50+ (Notion, Slack, HubSpot) | ๐ Zoom only | โ๏ธ Google, Outlook |
Analytics (Talk time, engagement) | โ No | ๐ก Limited | ๐ก Some | โ Deep insights |
API/Webhooks | โ Not open | โ Yes (dev-friendly) | โ Closed | ๐ก Limited |
Best Use Case | Transcription & solo work | Async team workflows | All-in Zoom experience | Execs & data lovers |
๐ฅ Fireflies.ai โ The Smartest All-Rounder
Fireflies doesnโt just take notes โ it thinks. It gives you:
- Instant summaries
- To-do lists
- Follow-up email drafts
- Integration with Slack, Notion, ClickUp, Trello, Salesforce, and more
- API & webhook access (you can trigger workflows)
Power feature: You can have it auto-join meetings and summarize them โ even if you donโt show up.
๐ง Developer-Friendly:
- REST API to fetch transcripts
- Webhooks for meeting event triggers
- Chrome & calendar extensions
๐ง Best For: Cross-functional teams, async workflows, dev squads
๐ฆฆ Otter.ai โ Best for Live Transcription
Otter.ai is an OG. It shines in real-time transcription with:
- High accuracy
- Easy speaker tagging
- Live sharing + editing
- Highlight, comment, and export features
But it's not the smartest note summarizer. You'll need to manually extract action items.
๐ง Best For: Journalists, researchers, students, 1-on-1s
๐น Zoom AI Companion โ Seamless, If Youโre All-In on Zoom
Zoom AI Companion feels like Zoom hired ChatGPT. It:
- Writes recaps in real-time
- Answers live questions like โwhat did John say about Q3?โ
- Syncs with Zoom Mail, Calendar, Whiteboard, and Team Chat
But itโs only for Zoom calls โ so if your team uses Google Meet or Teams, you're out of luck.
๐ง Best For: Zoom-heavy orgs who want native AI notes
๐ Read.ai โ The Analytics Nerdโs Dream
Read.ai is less about writing notes and more about reading the room.
You get:
- Engagement scores
- Sentiment tracking
- Talk time per speaker
- Real-time and post-call summaries
- AI-powered โmeeting effectivenessโ score
๐ง Best For: Exec reviews, leadership syncs, coaching & team performance analysis
๐ SEO Tip for Dev.to Readers: Why This Comparison Matters
If youโre building tools, running technical teams, or managing customer calls, these tools can:
- Boost async communication
- Improve sprint planning accuracy
- Reduce misunderstandings and repeat meetings
- Power up integrations with Notion, Jira, Slack, and more
๐ฌ Poll: Which AI Notetaker Are You Using Right Now?
- [ ] Otter.ai
- [ ] Fireflies.ai
- [ ] Zoom AI Companion
- [ ] Read.ai
- [ ] Something else (drop it in the comments!)
๐ง My Pick?
๐ฅ Fireflies.ai wins for me personally โ flexible, smart, and works across everything I use (Zoom, Meet, Notion, Slack).
But if you're locked into Zoom or need post-call analytics, there's no one-size-fits-all.
๐ Coming Next: "Top 5 AI Tools of the Month for Dev Teams"
Iโm dropping a monthly roundup of AI tools that are actually saving dev teams hours โ from docs summarizers to PR reviewers.
Follow me on Dev.to so you donโt miss it.
๐ Join the Conversation
Have a favorite AI notetaker I missed? What about you? Which one actually delivers? And which oneโs just hyped up?
Know a tool that actually helps your dev team move faster?
Letโs crowdsource the best tools โ drop them in the comments ๐
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