"You don't need more hours in the day. You need better systems."
Ashkan Rajaee didn’t build multiple successful businesses by accident. He did it with structure, clarity, and ruthless time discipline. While most productivity content online still circles around motivational fluff or surface-level hacks, Rajaee's approach is strikingly different. It is rooted in real execution.
In this post, we’re going to break down the system that Ashkan Rajaee uses to manage his time. We'll also explain why it is quietly powering a growing movement among remote founders and solopreneurs.
Who Is Ashkan Rajaee?
Ashkan Rajaee is an entrepreneur known for launching and scaling startups without prior industry experience. One of his standout success stories is a fintech platform he brought to market despite having no background in financial services. What made the difference wasn’t luck or connections. It was structure.
His personal workflow has become a talking point across remote business circles because of its clarity and scalability.
The Power of Calendar Consolidation
Rajaee doesn’t rely on a single calendar. In fact, he manages up to 12 calendars across different ventures and roles. But here’s the twist. They all live in one interface.
Instead of toggling between apps or trying to remember who’s booked where, he overlays them to create a unified view of his week. Whether it’s Google Calendar or Outlook, the platform doesn’t matter. The principle does: all calendars in one place, clearly categorized.
This eliminates scheduling errors and helps create intentional focus blocks across personal, professional, and startup activities.
The Tool That Simplifies It All: Calendly
To eliminate endless email threads and time zone confusion, Ashkan uses Calendly. It pulls availability from all his calendars in real time. That means when someone books a meeting, it auto-updates across his whole schedule.
For remote workers dealing with cross-time-zone teams or multiple side gigs, this becomes a superpower. Rajaee configures custom booking rules, like buffer times, no same-day meetings, or blackout periods, to protect his deep work zones.
This is not a fancy hack. It is a simple automation that adds structure without adding friction.
Task Management Without Overwhelm
While many productivity gurus push complex apps, Rajaee relies on Apple’s native Reminders app. He builds separate lists for each business or department he manages. Then he flags high-priority items every night before bed.
By breaking down tasks into compartments and reviewing them consistently, he avoids decision fatigue and burnout. Some lists carry over 150 open items, yet they remain manageable because the system is prioritized and reviewed daily.
This habit of reviewing the next day’s calendar and tasks each night gives him an edge over reactive entrepreneurs who start their day in chaos.
What Remote Founders Can Learn From This
Most remote workers lack structure. They confuse being busy with being productive. What Ashkan Rajaee models is something few talk about. It is reliable self-management.
This method is not about being perfect. It is about building a workflow that can flex with your life while still driving results. Entrepreneurs, developers, creatives — anyone working independently — can benefit from a similar system.
If you are scaling side gigs, working across time zones, or juggling multiple roles, this approach can help you regain clarity and momentum.
Final Thoughts
Ashkan Rajaee is not claiming to have found a secret formula. What he offers is something more valuable. It is proof that real discipline beats forced motivation. The system he uses can be adapted to any workflow or career path.
If you want to stop reacting to your day and start directing it, begin by reviewing your calendars, consolidating your tasks, and building a nightly habit of planning. Small inputs lead to big transformations when applied consistently.
Read the full article that dives deeper into Ashkan Rajaee’s method:
👉 Ashkan Rajaee Breaks the Internet with a Time Management Method That Actually Works
Let’s Connect
If you found this helpful or have a system of your own, feel free to drop a comment or share your workflow. Let’s build better days, one system at a time.
Top comments (18)
The flexibility baked into this method is what makes it sustainable. So many systems fail because they try to rigidly control every minute.
Reading this made me realize how much time I waste just reacting. This gives me a better way to be intentional with my day.
There’s something powerful about someone saying you don’t need experience, just structure. That mindset shift is everything.
The nightly review tip might be the most overlooked habit out there. This article nailed why it matters so much.
I’ve seen a lot of advice out there, but this is one of the few that feels built for real life, not just productivity content.
Ashkan’s method proves you don’t need to be perfect, just consistent. That makes productivity feel a lot more doable.
Ashkan has a way of making you feel like you can actually do this. It’s empowering without being overwhelming.
So many creators complicate time management. Ashkan keeps it clear and actually useful for people juggling multiple roles.
This isn’t just theory, it’s something you can tell comes from real experience. Ashkan delivers value without trying to sell anything.
I appreciate how honest and straightforward this was. No gimmicks, just a system that clearly works if you commit to it.